How it works
Inside XNM-Vision — secure, automated, end to end
From a multi-factor login to an encrypted, self-organizing portfolio: how XNM-Vision reads your data, protects it, and assembles everything your team needs.
1 Sign in to the secure portal
Multi-factor authentication on every login — a one-time code from your phone, no bypass.
XNM-Vision · Secure portal
Sign in
Email
jordan@xnm.ca
Password
••••••••••
📱 Enter the 6-digit code
✓ Verified · access granted
XNM-Vision login code
482 915
7 Your whole portfolio, live
Every project in one consolidated, always-current view — search, filter by status, and drill into any project.
Search projects, stages, summaries…
All 24
🔴 Urgent 5
🟠 Stalled 1
🟡 Active 14
⏹ Stopped 1
✅ Complete 1
📚 Document Library 2
CardsTableTimeline
Always current · auto-updated by XNM-Vision
Urgent
Water Treatment Plant Upgrade
UrgentPermitting — awaiting provincial approval
⚠ Provincial operating permit expires Aug 31 — approval must be secured before then.
Upgrade of the membrane filtration train and a backup chlorination system to meet new provincial standards.
NEXT Jul 2026 · Provincial approval (target)
$4.2M35%
8 documentsD. Okafor
Arena Refrigeration Replacement
UrgentProcurement — expedited
⚠ Existing refrigeration plant flagged unsafe — must be replaced before ice-in (Sept).
Emergency replacement of the arena's end-of-life ammonia plant with a low-charge system.
NEXT Jul 2026 · Plant removal & install
$1.8M22%
3 documentsR. Singh
Land Acquisition — Parcel 7
UrgentNegotiation — confidential
⚠ Negotiating position and appraisal are confidential — Admin access only.
Acquisition of a 12-acre parcel adjacent to the community core for future housing and servicing.
NEXT Sep 2026 · Close & transfer (target)
$2.4M60%
3 documentsJ. Carter
Active
Community Health Centre
ActiveDesign — 60% set in review
New 1,400 m² primary-care & wellness centre with six exam rooms, a pharmacy, and a community space.
NEXT Jun 2 · Issue 60% design set for review
$6.1M45%
6 documentsD. Okafor
Elders Housing — 8 Units
ActiveConstruction — foundations
Eight single-storey, fully accessible units co-designed with Elders and Knowledge Keepers.
NEXT Jun 6 · Foundation inspection & next draw
$3.3M55%
5 documentsJ. Carter
Road Resurfacing Program
ActiveTender — open
Resurfacing 4.2 km of community roads and upgrading roadside drainage to current standards.
NEXT Jun 12 · Close tender & evaluate bids
$0.9M15%
4 documentsR. Singh
2 Your day, the moment you land
The portal greets you with the tasks assigned to you and their deadlines, in priority order.
XNM-VISION™ · Your workspace
Hello Jordan — welcome to your dashboard
Project Director · Friday, May 29, 2026
The following tasks have been assigned to you, with the deadlines below — in priority order:
Secure provincial operating-permit approval
Water Treatment Plant Upgrade
Issue the 60% design set for review
Community Health Centre
Sign off foundation inspection & release next draw
Elders Housing — 8 Units
Close the tender & evaluate bids
Road Resurfacing Program
3 It pulls from everywhere you keep information
Email, drives, cloud storage, chat, scans, photos, spreadsheets — the contents, not just filenames.
0 documents
📧EmailPermit-Approval.pdf
🗄️NetworkTender-Package.pdf
☁️SharePoint60pct-Drawings.pdf
📁DriveCouncil-Minutes.docx
📦DropboxGeotech-Report.pdf
💬TeamsSite-Update.msg
📥Drop inboxScan-Invoice.pdf
📷Site photosSite-Photos.zip
📊SpreadsheetsBudget-Q2.xlsx
🗂️ArchivesLegacy-Permit.pdf
4 Decrypted on demand — inside a secure enclave
Incoming documents arrive encrypted. XNM-Vision decrypts them only inside an MFA-authorised secure enclave — just long enough to read them.
Encrypted · awaiting authorisation
Decryption controls
MFA-gatedNo bypass
Secure enclaveIsolated memory
Ephemeral keyPer-session only
AES-256-GCMAuthenticated
Zero plaintextNever persisted
Auto re-lockOn idle / exit
4 Reads the data & recognises it
It reads the contents line by line and identifies the key facts as it goes.
Permit-Approval.pdf
TypeRegulatory permit
ProjectWater Treatment Upgrade
Permit NoBC-WTP-2026-0417
FunderProvince of BC
ProgramClean Water Capital Fund
Amount$420,000
DeadlineAug 31, 2026
6 Encrypted at rest, decrypted on demand
Defense-in-depth: AES-256-GCM at rest, TLS 1.3 in transit, and a full cryptographic stack. Only an authorised, MFA-verified request decrypts — every access logged.
Encrypting · AES-256-GCM0 / 2,377 files
Permit-Approval.pdf🔒
60pct-Drawings.pdf🔒
Budget-Q2.xlsx🔒
Geotech-Report.pdf🔒
Grant-Approval.pdf🔒
Membrane-Quote.pdf🔒
Site-Photos.zip🔒
Council-Minutes.docx🔒
Defense-in-depth cryptography · 10 controls
AES-256-GCMData at rest
TLS 1.3In transit
ChaCha20-Poly1305AEAD fallback
RSA-4096Key wrapping
ECDSA P-384Signatures
SHA-256Hash-chained log
Argon2idKey derivation
ECDHEForward secrecy
HMAC-SHA-256Integrity / MAC
FIPS 140-2Validated module
5 Organizes it & builds the folders
Across all your projects it files every document — and the moment new content needs a home, it spins up new folders on the fly.
Reading new documents…
📁Water Treatment Plant Upgrade3
FundingPermittingEngineeringGovernanceSite & Field
📁Arena Refrigeration Replacement2
ProcurementEngineeringSafety
📁Land Acquisition — Parcel 72
LegalNegotiationAppraisal
📁Community Health Centre2
DesignFundingPermitting
📁Elders Housing — 8 Units2
ConstructionDesignTenant Relations
📁Road Resurfacing Program2
ProcurementSurveyTraffic Mgmt
9 Open a project — its timeline & Gantt, together
Click any project in the portfolio and its whole schedule opens at once — milestones and the Gantt side by side, always current.
📂Water Treatment Plant UpgradeActive👤 D. Okafor · 📎 8 docs · 35% complete
Timeline
Nov 2025Done
Capital funding secured — $4.2M ICIP
👤 J. Carter📄 Grant-Approval.pdf
Jan 2026Done
Geotechnical survey & site assessment
👤 D. Okafor📄 Geotech-Report.pdf
Apr 2026Done
60% design set issued for review
👤 Stantec📄 60pct-Drawings.pdf
May 2026Done
Permit application submitted to Province
👤 D. Okafor📄 Permit-Application.pdf
Jul 2026In progress
Provincial operating approval (target)
👤 D. Okafor📄 Permit-Approval.pdf
Aug 31 2026Deadline
Operating permit expires — hard deadline
⚠ Province of BC$420,000 at risk
Sep 2026
Membrane train procurement & award
👤 R. Singh
Nov 2026
Construction & equipment install
👤 D. Okafor
Jan 2027
Commissioning & testing
👤 D. Okafor
Gantt
JanMarMayJulSepNovJan '27
Design & Permitting
Geotech & survey
60% design set
Permit application
Provincial review
Procurement
Membrane train
Award & mobilize
Construction
Civil & install
Commissioning
Approval
Deadline
Complete
MAY '26
10 Each team member sees their own view
Role-based access, enforced on the server — two people open the portal and see two different portfolios.
AB
Alex B.
Administrator
All projectsFinancialsAudit log
JC
Jordan C.
Director
All projectsFinancialsAudit log
RS
Riya S.
Coordinator
Assigned projectsFinancialsRestricted
11 Every action is logged — a tamper-evident audit trail
Append-only, SHA-256 hash-chained record of who accessed what, when — exportable for funders and auditors.
🔒 Append-only · hash-chained2,318 events · last 24h · tamper-evident
TimeUserActionResourceVerify
14:02:11jordan@xnm.caOpenedWater Treatment Plant Upgrade#a3f9c1✓
14:03:48jordan@xnm.caDecryptedPermit-Approval.pdf#b71c4eMFA ✓
14:05:22d.okafor@xnm.caDownloadedGeotech-Report.pdf#c204a8✓
14:09:10systemAuto-filedCouncil-Minutes.docx → Governance#d8e133✓
14:12:37r.singh@xnm.caEditedMembrane-Quote.pdf#e55a07✓
14:15:03j.carter@xnm.caAccess deniedLand Acquisition — Parcel 7#f01992⚠ blocked
14:18:44jordan@xnm.caExportedAudit log (CSV)#0a2b5d✓
⛓ Each entry's SHA-256 includes the previous hash — altering any record breaks the chain.
13 Locking up — the bookend to sign-in
When you're done, every document is re-sealed and the decrypted working set is wiped from memory — nothing readable is left behind.
📄 Permit-Approval.pdf🔒
📐 60pct-Drawings.pdf🔒
📊 Budget-Q2.xlsx🔒
📄 Geotech-Report.pdf🔒
✉️ RFP-Reply.eml🔒
📷 Site-Photos.zip🔒
Re-encrypting documents…
14 Session ended securely
Signed out · encryption keys purged from memory · everything re-locked at rest.
🔓
Session ended securely
jordan@xnm.ca · signed out 14:21
🔐 All documents re-encrypted at rest
🗝️ Session keys purged from memory
📋 Sign-out recorded in the audit log
🔒 Session ended 14:21 · encryption complete
✓ Signed out securely
Illustration of XNM-Vision's workflow. Sample data.